The primary function of the Recorder's office is to accurately record and maintain public records according to the statutes of the State of Indiana and make them accessible for viewing by the public. We preserve a wide variety of official documents affecting real estate and numerous other valuable miscellaneous documents including affidavits, plats, military discharges, contracts, and federal tax liens.
Beginning July 1, 2006, every document acknowledged, executed, or notarized in the State of Indiana, must have the following Affirmation statement at the conclusion of the document, at the point of Preparer By:
I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security Number in this document, unless required by law.
This Affirmation Statement must be followed by an individual’s name that can be handwritten or typed. If it is a signature, it is required that the name be printed underneath the signature.
All documents must have a CLEAR two (2) inch margin at the top and bottom of the first and the last page, and CLEAR one-half (1/2) inch margins everywhere else.
Regular documents are to be no smaller than 8½ by 11 inches and no larger than 8½ by 14 inches. Anything over that will be charged as an oversized document. Plats, Surveys, and Horizontal Properties are to be 18 by 24 inches, no more, no less.
For liability reasons, this office does not conduct real estate searches. Please contact an abstractor, a title company, or visit our office to view our records.
For liability reasons, this office does not give out recording information over the phone.
Blanket assignments and releases are not accepted. Each assignment or release must be an individual document. The original document will always be returned after progressing through the archival process. Self Addressed Stamped Envelopes are required for document returns.
Beginning July 1, 2001, all financing statements that deal with personal property are to be filed with the Indiana Secretary of States Office. Failure to file in the appropriate office may affect the perfection of the filing.
Effective May 15, 2007, in response to the ongoing identity theft crisis, a Military Discharge Document (DD-214) is considered by Indiana State Statute to be a confidential document. According to Indiana Code 10-17-2-4, only specific persons and/or entities are allowed to view and obtain copies of these documents after providing photographic identification. The list is very specific and set out within the statute. In order to comply with this statute, you will be asked to provide a photo ID. If you have any questions, please ask for the Recorder or the First Deputy.
The Recorder’s Office is required by law to furnish copies and certified copies of any recorded document upon request. The Indiana Statutes also instruct us to refuse to record illegible documents that will not be able to provide a clear reproduction after filming and/or digitally imaging. Unfortunately, filming and/or digitally imaging cannot make a poor quality document better, it stays the same, or in some cases, get worse.
The following qualities are not good for reproduction:
Search for recorded documents by a person's name and view the text information.
View and print digital recorded documents (nominal fee required)
For account holders who regularly search recorded documents. Please contact the office for more information.
A free service that can alert you any time a document is recorded in your name
Honor Rewards is a program that enables local veterans to receive discounts and benefits from local businesses and retailers that elect to participate in the program. Select the link above and go to Elkhart County’s page to sign up and see the discounts offered.
When finished please bring into the Recorders Office. If you are mailing it please send a check payable to the Elkhart County Recorder’s Office along with a self-addressed stamped envelope to return it. Cost is $25.00 to record
The Elkhart County Recorder’s Office accepts e-recording from businesses. We accept documents submitted by businesses through the following eRecording vendors.
Because of unforeseen errors and technical problems, the Elkhart County Recorder’s Office cannot guarantee any documents that are submitted electronically will be recorded that same day.
Direct: 216-318-6368 - Main: 888-325-3365 ext 11234
(Effective July 1, 2017)
Mortgages & Subordinate Mortgages, including re-records $55.00
Deeds and all other instruments, including re-records, UCC's and UCC Information Request $25.00
Plats (18”x24”) $25.00
Mechanic’s Lien (including one mail out) $25.00
Copies 11” x 17” or smaller, per page $1.00
Copies larger than 11” x 17”, per page $5.00
Certification of Document $5.00
Make Checks Payable To: Elkhart County Recorder
There will be a $20.00 Returned Check Fee to the Elkhart County Treasurer on any returned check, no matter what the reason. All fees for the Elkhart County Recorder’s Office are set by state statute and cannot be waived, increased, or decreased.