The primary function of the Recorder's office is to accurately record and maintain public records according to the statutes of the State of Indiana and make them accessible for viewing by the public. We preserve a wide variety of official documents affecting real estate and numerous other valuable miscellaneous documents including affidavits, plats, military discharges, contracts, and federal tax liens.

Contact

The People

Recorder

Jennifer L. Doriot

(574) 535-6755

First Deputy Recorder

Kaala Baker

kbaker@elkhartcounty.com

(574) 535-6755

About the Elkhart County Recorder

Recorders Duties

  • Record any document submitted for recording, as long as it meets essential requirements.
  • Records and/or Files the following types of documents: Deeds, Mortgages, Assignments, Releases, Affidavits, various types of Liens, Uniform Commercial Code documents, various types of Corporation and Business documents, Subdivision Plats and Condominiums, Military Discharges, various Court documents, and all other Miscellaneous documents.
  • Provide copies of any document that is recorded, including certification, upon request.

Essential Recording Requirements

  • Notarization or Acknowledgement – Most documents must be notarized or acknowledged to be recorded. The notary must include County of Residence, Commission Expiration Date, and Notary Seal.
  • Legibility of Names – All signatures must be printed or typed beneath them exactly as signed.
  • Name of Person Preparing Document – Documents notarized, executed, or acknowledged in the State of Indiana, must have a Prepared By Statement at the conclusion of the document, including the preparer’s name, which can be printed.
  • Transfer of Documents for Taxation – All documents purported to convey title, transfer title, or change title, must have the endorsement of the Auditor’s Office prior to recording.
  • Social Security Numbers on Documents – Beginning January 1, 2006, it is illegal to present for recording a document that contains a Social Security Number, unless the Social Security Number is required to be on the document by Federal or State statute. At this time the only documents that require a Social Security Number are DD-214’s (military discharge papers), Federal Tax Lien documents, and Death Certificates.

Beginning July 1, 2006, every document acknowledged, executed, or notarized in the State of Indiana, must have the following Affirmation statement at the conclusion of the document, at the point of Preparer By:

I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security Number in this document, unless required by law.

This Affirmation Statement must be followed by an individual’s name that can be handwritten or typed. If it is a signature, it is required that the name be printed underneath the signature.

All documents must have a CLEAR two (2) inch margin at the top and bottom of the first and the last page, and CLEAR one-half (1/2) inch margins everywhere else.

Regular documents are to be no smaller than 8½ by 11 inches and no larger than 8½ by 14 inches. Anything over that will be charged as an oversized document. Plats, Surveys, and Horizontal Properties are to be 18 by 24 inches, no more, no less.

Real Estate Searches

For liability reasons, this office does not conduct real estate searches. Please contact an abstractor, a title company, or visit our office to view our records.

For liability reasons, this office does not give out recording information over the phone.

Miscellaneous Document & Recording Notes

Blanket assignments and releases are not accepted. Each assignment or release must be an individual document. The original document will always be returned after progressing through the archival process. Self Addressed Stamped Envelopes are required for document returns.

Beginning July 1, 2001, all financing statements that deal with personal property are to be filed with the Indiana Secretary of States Office. Failure to file in the appropriate office may affect the perfection of the filing.

Effective May 15, 2007, in response to the ongoing identity theft crisis, a Military Discharge Document (DD-214) is considered by Indiana State Statute to be a confidential document. According to Indiana Code 10-17-2-4, only specific persons and/or entities are allowed to view and obtain copies of these documents after providing photographic identification. The list is very specific and set out within the statute. In order to comply with this statute, you will be asked to provide a photo ID. If you have any questions, please ask for the Recorder or the First Deputy.

A Note about Illegible Documents

The Recorder’s Office is required by law to furnish copies and certified copies of any recorded document upon request. The Indiana Statutes also instruct us to refuse to record illegible documents that will not be able to provide a clear reproduction after filming and/or digitally imaging. Unfortunately, filming and/or digitally imaging cannot make a poor quality document better, it stays the same, or in some cases, get worse.

The following qualities are not good for reproduction:

  • Too Light – after filming and/or imaging, a portion of the document may disappear from view.
  • Too Dark – after filming and/or imaging, a portion of the document may be obscured from view.
  • Blurry – after filming and/or imaging, a portion of the document may become too degraded to read and reproduce.
  • ‘Bleeding’ Letters – after filming and/or imaging, the ‘bleeding’ could obscure surrounding portions of the document rendering it unreadable.
  • Words and Letter Overlapping Others – after filming and/or imaging, overlapping words and letter obscure each other from view.
  • Parts of Words, Letters, or Paragraphs Missing – after filming and/or scanning, these missing parts do not ‘magically’ reappear. They are gone and no one will ever know what was printed there.
  • Streaks or Shadings Over the Page – after filming and/or imaging, these streaks and shading could obscure from view a portion of the document.
  • Print too Small – State statute requires a minimum of 10 point type. Type smaller than this makes the document very difficult to read, and nearly impossible to produce a clean, crisp reproduction after filming and/or scanning.
  • Document is a Copy – Original signatures are required on a document.
  • Document is a copy of a copy of a copy of a copy etc. – With each successive copy, the document becomes less clean and crisp, resulting in a poor image after filming and/or scanning.
  • Document is a fax copy with original signatures – Yes, the document has original signatures as required, but in faxing the document, the quality of the rest of the document is decreased to a point that it will not produce a clean, crisp reproduction after filming and/or imaging.
  • Form Does Not Conform to Format Statutes – While we cannot wholly reject a document for this reason, by making sure that the document meets the formatting standard set out in the statutes, a clean and crisp reproduction is possible after it has been filmed and/or imaged.

Online Resources Available

View Recorded Information (name search)

Search for recorded documents by a person's name and view the text information.

Tapestry

View and print digital recorded documents (nominal fee required)

Laredo

For account holders who regularly search recorded documents

Property Fraud Alert

A free service that can alert you any time a document is recorded in your name

Veterans Honor Rewards

Honor Rewards is a program that enables local veterans to receive discounts and benefits from local businesses and retailers that elect to participate in the program. Select the link above and go to Elkhart County’s page to sign up and see the discounts offered.

Doing Business As Form  

When finished please bring into the Recorders Office. If you are mailing it please send a check payable to the Elkhart County Recorder’s Office along with a self-addressed stamped envelope to return it. Cost is $25.00 to record

The Elkhart County Recorder’s Office accepts e-recording from businesses. We accept documents submitted by businesses through the following eRecording vendors.  

Simplifile

Phone: 1-800-460-5657

Email: Support@simplifile.com

Website: www.simplifile.com

EPN - eRecording Partners Network

Bob Grohol

Direct: 216-318-6368  -  Main: 888-325-3365 ext 11234

bob@GOePN.com - www.GOePN.com

CSC

Phone: 1-866-652-0111

Email: erecording@cscglobal.com

Website: www.erecording.com


Indiana County Recorders Fee Schedule

(Effective July 1, 2017)

Mortgages and Liens

Mortgages & Subordinate Mortgages, including re-records $55.00

Deeds and all other instruments, including re-records $25.00

Plats (18”x24”) $25.00

  • Each additional page (18”x24”) $5.00

Mechanic’s Lien (including one mail out) $25.00

  • Each additional mail out $2.00

UCC’S:

  • UCC Fixture Filing, Continuation, Amendment or Assignment 2 pages or less $6.00
  • 3 pages or more $10.00
  • UCC-11 Information Request, per debtor name $7.00
  • Each additional name $5.00

Copies 11” x 17” or smaller, per page $1.00

Copies larger than 11” x 17”, per page $5.00

Certification of Document $5.00

Make Checks Payable To: Elkhart County Recorder

There will be a $20.00 Returned Check Fee to the Elkhart County Treasurer on any returned check, no matter what the reason. All fees for the Elkhart County Recorder’s Office are set by state statute and cannot be waived, increased, or decreased.